Board Member Agreement

Purpose

As a member of the Board of Directors of Camp Monarch, I understand that my role is to contribute to the effective governance and leadership of the organization. I am committed to upholding the mission, vision, and values of Camp Monarch, and I will fulfill my duties to the best of my abilities.

Board Member Responsibilities

As a board member of Camp Monarch, I agree to:

1. Uphold the Mission and Vision:

   • Support and advance the mission of Camp Monarch to empower and guide property owners in restoring habitats for wildlife and biodiversity, focusing on the Monarch Butterfly and wildlife corridors.

2. Fiduciary Duties:

   • Act in the best interest of Camp Monarch and avoid any conflicts of interest.

   • Exercise the duties of care, loyalty, and obedience in accordance with the laws governing nonprofit organizations.

3. Active Participation:

   • Attend and actively participate in at least 75% of recurring board meetings.

   • Serve on committees or task forces as required and contribute to board decision-making processes.

   • Prepare for meetings by reading necessary materials in advance.

4. Financial Responsibility:

   • Ensure that Camp Monarch operates with sound financial policies and procedures.

   • Review and approve annual budgets, financial statements, and fundraising plans as needed.

5. Fundraising and Resource Development:

   • Actively support the organization’s fundraising efforts, including making a personal financial contribution that is meaningful to me and assisting in donor relations or securing additional resources where appropriate.

6. Compliance and Ethics:

   • Follow Camp Monarch’s Conflict of Interest Policy and disclose any potential conflicts in a timely manner.

   • Uphold the organization’s ethical standards and ensure compliance with all applicable laws and regulations.

7. Ambassadorship:

   • Represent Camp Monarch in the community and advocate for the organization’s goals, programs, and initiatives.

8. Confidentiality:

   • Maintain the confidentiality of all board discussions, organizational matters, and proprietary information.

Board Member Expectations

I understand that in my role as a board member, I am expected to:

• Serve a term until resignation or removal, as defined in the bylaws.

• Be an advocate for Camp Monarch’s programs and initiatives in my community and professional network.

• Attend events, programs, or meetings that are significant to Camp Monarch’s success whenever possible.

• Offer my professional skills, expertise, and knowledge to the organization when needed.

Commitment to the Organization

I agree to remain engaged, actively participate, and serve as a responsible steward of Camp Monarch. If I am unable to meet the expectations outlined in this agreement, I understand that it may result in my resignation from the board.

Board Member Signature

I, [Board Member Name], have read, understand, and agree to the expectations and responsibilities outlined in this Board Member Agreement. I commit to fulfilling my duties to the best of my abilities and in the best interest of Camp Monarch.

Board Member Name: ______________________________________
Signature: ______________________________________________
Date: _____________________________________________

Approval by Camp Monarch

This agreement was reviewed and acknowledged by the Board of Directors on 9/24/2024.