Support monarchs and our mission: plant milkweed and wildflowers

Board Meeting 2024-01

Board Meeting Minutes

The meeting was called to order by Alan Pautsch at 6:00 PM.

Positions Elected:
- President: Alan Pautsch
- Secretary: Scott Welzbacher
- Treasurer: Chris Melnick
Motion: Alan moved to elect the nominated officers.
Second: Scott
Vote: All officers elected by unanimous vote.

Presentation: The draft bylaws were read through and reviewed.
Discussion: Discussed and adjusted language for removal of a Founder to require support of one Founder if there is another Founder on the Board. Discussed the length of terms for Directors and adjusted to 2 years. Adjusted election language to indicate that Treasurer and Secretary would be elected in odd years and President would be elected in even years.
Motion: Alan moved to adopt the bylaws as presented.
Second: Chris
Vote: Motion passed by a unanimous vote.

Presentation: The Articles of Incorporation were reviewed.
Motion: Alan moved to approve the Articles of Incorporation as filed with the State of Missouri.
Second: Chris
Vote: Motion passed by a unanimous vote.

Presentation: The submitted Form 1023-EZ application was presented to the board.
Motion: Alan moved to ratify and approve the submission of Form 1023-EZ.
Second: Scott
Vote: Motion passed by a unanimous vote.

a. Opening of Bank Accounts

Discussion: The board discussed options for banking institutions. Possible banking institutions were reviewed, but none were selected. Establishment of bank accounts for the organization will proceed after 501c3 approval.
1. Bank of America
2. UMB Bank
3. Central Bank
4. Enterprise Bank & Trust
5. Regions Bank
Action Items: Additional information to be gathered and presented at next Board Meeting.

b. Initial Budget Planning

Discussion: The board discussed preliminary budget planning.
Action Items: Chris to schedule meeting with Alan to discuss the initial budget in more detail.

Discussion: The need for standing or ad hoc committees was discussed. Since we are still small Board, it was determined that no Committees are needed at this time.

Discussion: The board discussed the schedule for regular meetings. It was determined that we would hold regular board meetings on the third Sunday of each month from 9 - 11 AM Central time.
Motion: Alan moved to approve the schedule for regular board meetings.
Second: Scott
Vote: Motion passed by a unanimous vote.

Open Floor:
1. Discussion about logo design. Want to ensure the logo is simple, memorable, and uniquely "Camp Monarch", distinct from generic butterfly designs. It is important that the log look good in color and at various sizes. It should reflect the mission and core values of Camp Monarch.
2. Discussion about how to spread the word about Camp Monarch's mission. We likely need an ambassador program, the details of which are still to be determined.
3. Discussion about the need to encourage a variety of homeowner actions to support wildlife, and specifically to start with small incremental actions that can be build upon such as being Poison Free or Leaving the Leaves. These actions need to be communicated at the appropriate time for homeowners to take action, likely through some kind of newsletter and/or social media postings. This information will need to be visually engaging and include some kind of video and/or graphics.
4. Discussion about the need to recruit additional directors to bring in additional expertise, such as Outreach, Finance, Fundraising, Governance, etc. We need to have basic branding and 501(c)(3) status before recruiting in earnest.
Actions: Record any motions, votes, or assigned tasks.
1. Chris to research graphic design artists and bring some options to next board meeting.
2. Alan to schedule brainstorming session on how to get the monthly message out.

Alan Pautsch, President
Date Prepared: 9/24/2024

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